We are working with a well-established boutique litigation firm seeking a Legal Secretary / Office Administrator to support a collaborative team of three attorneys. This is an excellent opportunity for a detail-oriented legal professional who enjoys wearing multiple hats, combining hands-on litigation support with office administration responsibilities in a close-knit, team-focused environment. MUST HAVE LITIGATION AND OFFICE ADMIN EXPERIENCE!
The Legal Secretary / Office Administrator will play an integral role in supporting attorneys handling civil litigation, criminal defense, and white collar defense matters. This position requires a professional who can confidently manage litigation filings and court procedures while also overseeing day-to-day office operations. The ideal candidate is highly organized, proactive, detail-oriented, and takes pride in producing accurate work.
* Join a respected boutique litigation practice handling sophisticated and high-stakes matters
* Work directly with a small team of attorneys where your contributions are highly valued
* Collaborative and supportive office culture where team members help one another succeed
* Opportunity to combine substantive legal support with office management responsibilities
* Stable, long-term opportunity with room to become an indispensable member of the team
* Office is closed between Christmas and New Year's, providing additional time to recharge
Location: Berkeley, CA
Work Arrangement: Fully onsite, Monday through Friday
Hours: 9:00 AM to 6:00 PM with a one-hour lunch break.
* Experience supporting litigation matters in state and federal courts
* Strong understanding of legal filings, court rules, service procedures, and litigation deadlines
* Office administration experience, including vendor management and general office operations
* Billing and collections experience within a law firm environment
* Exceptional attention to detail and accuracy
* Friendly, professional personality with a strong work ethic and team-oriented mindset
* Prepare, proofread, format, and file legal documents in state and federal courts
* Coordinate electronic filings and ensure compliance with applicable court procedures
* Manage service of process and coordinate with process servers and court personnel
* Organize, compile, and prepare exhibits and supporting case materials
* Maintain calendars, deadlines, court dates, and case files
* Assist attorneys with litigation support throughout all phases of a matter
* Process client billing, monitor receivables, and assist with collections efforts
* Manage vendor relationships and coordinate office services as needed
* Handle general office administration duties and ensure smooth day-to-day operations
* Maintain confidential information with professionalism and discretion
* Serve as a resource and support team member within a collaborative office environment
* 5+ years of legal support experience preferred; candidates with fewer years may be considered if they possess the required skills and experience
* Experience in civil litigation required; criminal defense and white collar defense experience is a plus
* Proficiency with state and federal court filings and procedures
* Experience preparing and managing legal documents and exhibits
* Previous office management or office administration experience preferred
* Billing and collections experience required
* Strong organizational, communication, and problem-solving skills
* Ability to manage multiple priorities in a fast-paced environment
* High level of professionalism, reliability, and attention to detail
The ideal candidate is a polished Legal Secretary who enjoys taking ownership of both litigation support and administrative operations. They are highly detail-oriented, dependable, and proactive, with the ability to anticipate needs and solve problems before they arise. Success in this role will come from strong litigation knowledge, office management capabilities, excellent interpersonal skills, and a genuine commitment to being a valuable member of a collaborative team.
If you are seeking an opportunity where your legal expertise and organizational strengths will make a meaningful impact, we would welcome the opportunity to speak with you.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.